Somerset Discipline Handbook

Completing a Disciplinary Report

(Completing a Disciplinary Report Hardcopy)

Red Card Report Form


The International Rugby Board Regulation 17 requires a prescriptive approach to determining the sanction(s) for players (and some others) for having been sent off, cited or otherwise reported. Disciplinary Panels, of necessity, rely heavily on the match official’s report to contain all the required information and to be clearly legible. Typedreports are therefore preferred.

The accused will be more likely to appeal if the report is not clear and comprehensive.

Completing a report-Getting it Right

The first page of the report requires largely (self explanatory) factual information. Accuracy is essential since inaccuracies will most likely lead to the accused or his/her representative questioning the match official’s credibility. The first two sections of the second page again are largely factual. It is the section headed ““Official’s Detailed Report of Incident” which requires the greatest care.

>Remember that inaccuracies can raise doubts as to your credibility.

The primary objective of the “Detailed Report” is to provide accurate factual information as to what took place. It should provide the accused and the Panel with a clear and accurate “picture” of events leading up to, during and after the incident.

Completing a Report-Getting it Wrong

A report which is inaccurate is unlikely to be accepted by the accused which is likely to lead to a “Not Guilty” plea and the match official’s attendance at the hearing. Even if the charge is admitted the accused may still request the match official’s attendance so as to put the inaccuracies to him/her and may seek to use them in mitigation.

If an inaccurate report is sent to the County Disciplinary Secretary he will almost certainly refer it back for clarification before the report can be sent to the accused. This will delay the hearing.

Important Reminders

1. Read the checklist below before preparing your report.

2. Reports should be submitted to the County Disciplinary Secretary within 48 hours of the incident.

3. Check your report with the Society Disciplinary Officer before submission.

4. Email your report if at all possible.


Where on the field (or other place) did the incident take place?

  • What was happening in terms of play at the time- was the ball in open play or for example in a ruck/maul scrummage etc?
  • How far away were you from the incident?
  • Did you have an unobstructed view?
  • Where the incident involved “striking”
    1. What part of the body was used to make (or attempt to make) contact? i.e. hand, fist, elbow, head or knee.
    2. Where was the victim at the time and was he in a position to protect himself or take avoiding action?
    3. Was there contact-if so to what part of the victim’s body?
    4. Was the contact forceful?
    5. Was any injury occasioned?
  • Where the incident involved kicking, stamping or trampling
    1. To what part of the victim’s body was (if any) the contact? If to a limb was a joint struck?
    2. Where was the victim at the time and was he in a position to protect himself or take avoiding action?
    3. Was any injury occasioned?
    1. What was the nature and extent of the injury?
    2. Did the injury require on field treatment or hospitalisation?
    3. Was the injured player able to play on?
  • Was the offending player provoked?
  • Was the offending player retaliating to something? If so, what?
  • Did the offending player have to run any distance to commit the foul play? (If so, how far?)
  • What was the response of the other players to the incident?
  • Did the offending player offer any explanation for his action(s)?
  • Did the offending player demonstrate remorse (or offer apology) either at the time or subsequently?

Society Disciplinary Officer
Lawrence Davies
Tel: – 01275 333911(H)  07726 322787(M)
Email: – janeandlawrence@btinternet.com

County Disciplinary Secretary
Steve Mead
Tel: – 01179 328616(H)  07712 769811
Email: – stevemead@bristolhome.fsnet.co.uk